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5. Add Events & Event Markers

Add Events​

  1. Click the + Blue Create Record icon

  2. Select the + Event button or a Shortcut from the drop-down → ex. Hockey

    Fill form

    shortcuts
    • Shortcuts speed up the creation of recurring events
    • Such as → Basketball, Concert, Hockey, or Other events
    • Visit the Make Shortcuts guide to learn more

  3. Fill in your Event Form → and click Create

    Fill

    A. Event Type → optional

    B. Event Date/Time → set by clicking the Calendar icon

    C. Event Name

    D. Manager's name → optional

    E. Event Markers → see Add Event Markers below

    F. Issues: Linked Record → see Link Records

Update Events​

Clicking the Event Controller's Expand icon lets you update an Event on the fly!

  • Say you must change the name of an event from Monster Jam to Disney on Ice – and even change the date! (Hey, mistakes happen . . . )

Fill Out Form

  1. Click your Event Controller's Expand icon as indicated above

  2. Highlight the Event Name

    edit

  3. Change the name → and press Save

    edit 2

  4. You can also switch out an inaccurate Event Type

    Edit Form

  5. Change the Date/Time by clicking its Calendar icon and selecting a new date and time → and then click Done

    Edit Form

  6. Warning: If you change the start Date/Time → be sure to reset the times for your Event Markers by clicking their Calendar icons

    Edit Form

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Add Event Markers​

Event Markers are highly recommended. They tie Records to an Event based on the first marker's start time. Markers move events along smoothly and are valuable when filtering Records, Dashboards, & Reports.

To include Event Markers:

  1. Add your first marker → typically Setup or Pre-door

    Edit Form

  2. Optional: Enter a time for the first marker in advance!

    • Pick the Calendar → and pick a date and time
    • Adjust the times → and set the Hour, Minutes, AM-PM
    • Click Done
    • Important:
      • If no time has been set → and the Event is starting → click Now as marked with an arrow

    Date

  3. Click + Add Marker to add your 2nd, 3rd markers, and so on → ex. Doors Open, Egress and Doors Closed

    add markers

  4. Click Create to wrap things up

    Do you set the time in advance → or as you arrive to the event?

    • Tip 1 → Setting the time in advance means you don't need to worry as you arrive to the Event → ex. What if you get there a bit late?

    • Tip 2 → If you set your first marker in advance, be generous with initial start time → ex. Setup = 12:30 PM for a 5:00 PM start

    • Tip 3 → No need to enter times for the remaining markers! As you Advance markers, the precise time is inserted for you!

    • Tip 4 → If no time has been set → click Now when the Event begins, as marked above in step 5

    • Learn more from our complete guide → Manage Event Markers

Advance Event Markers During Events​

To advance your Markers when your event enters the next stage:

  1. Simply click the Event Marker's Advance icon

    Advance

  2. Move to the next phase by clicking Continue

    advance confirm

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Advance Markers & Close out your events!​

Event Markers track the progress of an event.

  • For example, a Hockey game's markers can be – Setup, Doors Open, 1st Period, 1st Intermission, 2nd Period, 2nd Intermission, 3rd Period, Overtime, Egress, Doors Closed

  • Simply click the Advance button to move period by period

    Advance

As you Advance through ALL of your Event Markers:

  • The Event will end and be "Closed" in Guard IQ
  • All of the Event Markers will have their Date/Time stamps completed
  • All the Issues tracked from the start will be Linked to the completed Event
  • And if you forget, you can always go back and change the times as needed

Additional Help​

Related How-to Guides